Minutes, 2010-11-30

The Climate Code Foundation Advisory Committee held its first meeting on 2010-11-30 at 13:00 GMT, by Skype conference call.

Committee members attending:

James Annan
John Christy
Steve Easterbrook
Glyn Moody
Peter Murray-Rust
Cameron Neylon
Peter Thorne
Kate Willett

and from the Foundation: Nick Barnes and David Jones.

Regarding the other committee members: Stefan Brönnimann and Reto Ruedy were not expected, and apologies were received from Andrew Woolf.

Documents in advance:
1. Status Report: http://climatecode.org/about/advisory-committee/status-report-2010-11-26/
2. Agenda (below).

In the course of the meeting, Nick Barnes took minutes by directly editing the agenda document. Formatting note: minutes are emphasized like this.

AGENDA

1. Introductions, apologies, technical matters

2. Chairperson appointment.

There have been no nominations or volunteers for this post.

Glyn Moody nominated Kate Willett, Peter Murray-Rust seconded. Kate Willett was elected by unanimous vote.

3. Committee Procedures.

3.1. Procedures in meetings.

How are meetings held? Is Skype + Etherpad adequate?

GM: seems very good, sound quality excellent. PMR: can expect people to drop out during meetings. PT: alternative is webex. Difficult in some office environments. Can call in from any phone line.

minute: KW will investigate webex. We will try to use webex next time and see how it goes, then committee can decide which it prefers.

How are decisions proposed and made? Motion/Second? Simple majority? Does the chair vote?

minute: We will attempt to find consensus. Unlikely for there to be much contention. When there is contention, that will be recorded in minutes and taken to a vote of the whole committee offline.

How are minutes kept and agreed? The Foundation offers to keep the minutes using Etherpad, and will post them on the Foundation website immediately following a meeting. If this is decided, agreeing the minutes should be the last act of a meeting.

minute: If minutes are agreed unanimously at the end of the meeting, they will be posted to the website immediately. Otherwise a placeholder will be posted, and the minutes will be emailed out to the committee and reasonable efforts made to come to consensus within one week, before publishing the resulting minutes.

3.2. Scheduling and preparing for future meetings.

The Foundation offers to manage this on behalf of the Committee, in the same way as this meeting has been scheduled. The next meeting should be in late February 2011.

minute: The committee accepts this generous offer. The Foundation will start this process for the next meeting in January 2011, and may use Doodle Polls to schedule it.

3.3. Appointments

Is the committee the right size? Should it seek additional members? Using what criteria? How should new members be nominated and appointed?

The Foundation takes the view that the committee is a bit short of expertise on software development, and on science policy-making, and could benefit from the addition of two to four members with experience in these particular fields.

The Foundation recommends that the committee makes broad decisions (e.g. “we should try to add N people with expertise X.”) and then delegates the nomination and appointment procedure to a single member or a small sub-committee.

minute: NB to approach Tom Raftery (an “enterprise open-source consultant”) for fund-raising role. If not available for that, will ask him to sit on the committee. To address internationalisation, KW to approach Ghassem Asrar to ask WCRP to nominate someone. PMR to approach Tim Berners-Lee. Otherwise, hold fire for now. Revisit in Q3 2011, when the committee will also consider term limits and re-appointments.

4. Foundation status report.

The report is here: http://climatecode.org/about/advisory-committee/status-report-2010-11-26/
Everyone should have read the report before the meeting; Nick Barnes will give a brief overview and answer questions.

Update to the report: We now have a bank account.

5. Advice

The committee is asked to address this general question:

– How can we improve the Foundation’s plan and strategy, to better meet our goals?

The status report requests advice in these specific areas:

1. Fundraising;

minute: CN will make introduction to Creative Commons. Committee members (SE, PMR) who have contacts in IT industry will put the Foundation in touch. KW to look up Yale contacts.

Committee advice: Talk to Creative Commons. Set up a tipjar. Look at kickstarter. Talk to OSI and Shuttleworth. Study what happened to Diaspora. Talk to AMEE (Gavin Starks), Google.org, Gates Foundation, Koch brothers. Talk to ivy-league universities. Climate Central has a good list of contacts.

2. Climate Code Workshop;

committee advice: workshop would need to be focussed (e.g. on specific code such as ccc-gistemp). Should be on the side of a conference. Recommending EGU general assembly 3-8 April Vienna or WCRP meeting in October in US.

minute: PMR to add CCF to January symposium in Cambridge, 2011-01-15/16.

http://www-ucc.ch.cam.ac.uk/news/peter-murray-rust-symposium-17th-january-2011

DRJ will attend, give 2-minute presentation, take part in ‘hackathon’. JA has a session at EGU. KW will talk to Ghassem Asrar about CCF session or workshop at WCRP, when she contacts him.

3. Press;

committee advice: Find out who the key journalists are. Establish a relationship with them. Offer them something. For instance, follow them on Twitter and answer the questions they ask. Press releases not very much use, largely ignored. Look at John Abraham rapid response team, maybe volunteer for it: Peter Thorne and James Annan are on it. Talk to Michael Tobis about his list. Contact the Science Media Centre.

minute: GM will help with dealing with the press, putting out press releases, etc.

4. Testimonials;

minute: KW will ask Ghassem Asrar, but it might be premature.

5. Institutional Partnerships;

committee advice: establish working relationships first.

6. Networking.

minute: CN will forward information offline about a meeting in london on dec 20th

Of course the committee may wish to offer other advice.

7. Exploring models for opening up code

7. Any Other Business

minute: headshots for KW, AW, and SE, for the committee web-page.

8. Agreeing the Minutes

minute: NB to compile lists of actions and email out.

minute: minutes read and agreed unanimously.